How to setup the date and time of a group service?

To setup when people can book a group service, you have to add occurrences to it. If it’s a one-time event (e.g. workshop on the weekend), you need to add one occurrence. If it’s a repeating event (e.g. yoga class every week), you need to add multiple occurrences.

⚠️ Your scheduling rules apply to all your group services. If the date and time of your services are outside of your scheduling rules, the occurrences won’t be visible on your booking page. If you would like, you can set custom scheduling rules for your services. Learn more. 

One-time event:

1. Go to your Admin page.
2. Go to Services.
3. Click on the “Edit” button on the service.
4. In the “Date and time” section, click on the “Add occurrence” button.
5. Select “One-time” event.
6. Enter the starting date (From date) and time (From time)
7. Enter the ending date (To date) and time (To time)
8. Click on the “Add” button.
9. Save the service when you’re done with editing.

Repeating event:

1. Go to your Admin page.
2. Go to Services.
3. Click on the “Edit” button on the service.
4. In the “Date and time” section, click on the “Add occurrence” button.
5. Select “Repeating” event.
6. Enter the starting date (From date) and time (From time)
7. Enter the ending date (To date) and time (To time)
8. Decide how long the repetition should last (Repeat until)
   • This date: The repetition will end on a certain date
   • Occurrences: The repetition will end after this many occurrences.
9. Decide on the days when the service is available (Repeat on)
10. Click on the “Add” button.
11. Save the service when you’re done with editing.
    
    

Example for repeating events:

Let’s say you offer a 1-hour yoga class. People can book the class on Monday, Wednesday and Friday from 9:00 to 12:00. You offer this service until the end of the year.

In this case, you need to add three set of occurrences. The first set is 9:00-10:00, the second is 10:00-11:00, and last one is 11:00-12:00. For each set of occurrences, set the repetition on Monday, Wednesday and Friday and enter Dec 31st as the end date of the repetition.

Step-by-step guide:

1. Add a group service called “Yoga class”
2. In the “Date and time” section, click on the “Add occurrence” button.
3. Select “Repeating” event.
4. In the “From date” field, enter the date when you start offering the service.
5. Leave “To date” field as is.
6. In the “From time” field, enter 9:00.
7. In the “To time” field, enter 10:00.
8. In the “Repeat until” field, select “This date” and enter Dec 31st.
9. In the “Repeat on” field, select Monday, Wednesday, and Friday.
10. Click on the “Add” button.
11. Click on the “Add occurrence” button again and repeat the same procedure for 10:00-11:00 and 11:00-12:00.
12. Save the service when you’ve added all the occurrences. In total, you should have 3x97 = 291 occurrences for the service.
13. Voila, you’ve set up the availability for your yoga class. People can now book the yoga class.